Sap IDOC Monitoring in a Nutshell

Sap idoc monitoring is a process that helps companies to manage their SAP inbound & outbound interface. It allows business users to monitor their SAP interface flow, better understand the business processes, and improve the efficiency of the business transaction flow. Sap idoc monitoring helps companies monitor their interface status and identify potential issues. It also helps them to improve user experience & analyze the effectiveness of EDI communications.

We will provide you with a detailed overview of SAP’s IDoc monitoring in this post so you can make sure your business processes are efficient and effective. IDocs, or Intermediate Documents, are a crucial component of SAP systems that enable efficient data transmission between several applications.In this article, we will cover how idocs monitor for Inbound & outbound interface and what are transactions will help perform the monitoring.

What is Sap idoc monitoring

iDoc is commonly used in SAP applications to transfer messages (information ) from SAP to another system or in reverse. A lot of documentation is accessible in iDoc, and they are technical differences. As a functional consultant, it is essential to know what is iDoc to deal with problems related to projects or support on iDocs. It is also referred to as an intermediate document.

It is the IDoc interface that exchanges business information with another system. The IDoc interface comprises the specification of a structure for data and processing logic to the data structure. IDoc is the name of the data structure that makes up IDoc. IDoc is the standard exchange format for all communication systems.

It is now a common problem that IDOC is not being transmitted due to various failures. Business users and support consultants will monitor these interfaces regularly, correcting any issues and reprocessing any failures. Its call Sap idoc monitoring

Why SAP IDoc Monitoring?

IDocs are the primary format used for data exchange between external and internal systems. On the other hand, you can collect information from master and application documents within IDocs for first processing. The delivery to the destination system takes place. In contrast, inbound processing occurs, and the source system is transferred through the interface for input. Following that, they are saved in the system. A second step is when the document data is generated and uploaded to the relevant application. However, mistakes can occur when processing EDI operations within the ERP system. In the real world, many companies can spend time fixing these mistakes. This means that the business process is delayed and interrupted.

What are the benefits that come with using SAP IDoc Monitoring?

The rapid detection, monitoring, and correcting of IDocs is a complex process that takes time within ERP. ERP standard. This means that monitoring and control burdens both IT departments and the department. In many individual actions, mistakes need to be identified and analysed.

Efficient IDoc monitoring is critical for ensuring the reliability and consistency of the data interchange process. It lets you quickly identify and address issues, minimizing the impact on vital company processes. You may spot problems, bottlenecks, and delays in IDocs by monitoring them proactively, allowing for rapid corrective steps.

What is IDoc structure

An SAP IDoc comprises three components, those are as below

Control Records:

Control Record contains administrative data like the IDoc type, the message type present status, date & time stamp , status of the message, the sender and recipient

Data Records:

All IDoc data is organized into groups known as segments in the Data Record. Each IDoc could include both standard and customized segments which contains details of data such as type of sales or purchase order , partner etc

Status Records:

IDoc is assigned a two-digit status to monitor the process. As we’ve already mentioned, EDIDS keeps track of the status records in the table. The status on outbound IDocs is between ’01’ and ’49 and for inbound IDocs from ’50.

These records are kept in SAP’s transparent tables. EDIDC, EDID4, and EDIDS are the acronyms.

IDoc monitoring in sap

The following transaction code are available for IDoc monitoring in sap

IDOC Display-Transation Code (WE02)

In this transaction code shows the list of idocs, if you want to take a look at IDoc type, use WE30, from this transaction, you can dig into IDoc segments. WE02 is used to check the inbound and outbound IDOCs.This report links you directly to a list of individual IDocs or, if you have restricted your selection to one The report displays the relevant IDoc based on the available selection criteria (for example, if you select only one IDoc number or date & time as a selection criterion).

sap idoc monitoring
sap idoc monitoring

The IDoc Display tool is one of the most commonly used tools for viewing an ALE/EDI process status. This tool generates a list of IDocs that meet your criteria for selection. As previously stated, after creating an IDoc in the system, all status information at various milestones is recorded in the IDoc’s status records. This tool is used by everyone who works with the ALE/EDI interface.

idoc monitor sap
idoc monitor sap

This WE02 selection parameters allow you to restrict the number of selected IDocs.

idoc monitoring in sap
idoc monitoring in sap

As shown in the output, there is a list of IDocs sorted by date and time. You can double−click any line to display the specific IDoc. If the selection results in exactly one IDoc, the system displays the IDoc directly, without going through the initial listing step.

sap idoc monitoring report
sap idoc monitoring report

The transaction WE02 uses the program RSEIDOC2. In the custom programs, you can call this program to display a specific IDoc. The IDoc Display screen lists the IDoc components, including the control record, data records, and status records.

All the other fields of the control record are available as selection criteria as well as partners and messages

  • IDoc numbers
  • Ports
  • IDoc Types

We can display a tree structure of the IDoc directly using the IDoc number. If several IDocs are selected, the IDoc list is displayed again.

IDoc Lists-WE05

WE05 is a transaction code utilized for IDoc Lists that are part of SAP. There is no significant difference between WE02 or WE05 aside from the design of the information within the screen.

IDoc Lists-WE05
IDoc Lists-WE05

The IDoc List transaction is a different interface tool to monitor the progress of an ALE/EDI operation. The program creates an IDoc list that meets our selected criteria. The parameters for selecting IDocs in this application allow us to limit how many IDocs chosen.

sap idoc monitoring tcode
sap idoc monitoring tcode

This output is an a-tree of IDocs, sorted in order of the direction (inbound and outbound), the last with status code IDocs that are in error are shown with red icons, those with warnings are displayed in yellow, while IDocs that are successful are green. Double-click on any line to display IDocs that have the appropriate status code. The list of IDocs that apply to the current tree node is shown in the list window on the right side of the display of trees.

Active IDoc monitoring-WE06

WE06 refers to a transactional code used to perform Active IDoc monitoring in SAP. It is part of the SED package. If we execute this transaction code

The transaction, RSEIDOCA, replaces the RSEIDOCM program to 6.10. We can also use the transaction code WE06 on the same screen.

Every IDoc created during the specified timeframe, which has a status similar to the selected status and meets the additional requirements for selection, is analyzed. The evaluation is typically scheduled as a batch operation. However, it can also be launched by interacting. During the run time, the time limit is determined based on the accuracy of the parameters for the time entered.. When the total number of IDocs selected surpasses the “critical number of IDocs,” the alert message will be sent out to the person who has entered the number. This ALARM message will be a work item within the TS74508518 standard task

Active IDoc monitoring-WE06
Active IDoc monitoring-WE06

IDoc statistics-WE07

Its IDoc Statistics program offers an excellent summary of the general state of all IDocs within the interface ALE/EDI. This program creates IDocs as outputs that meet your criteria for selection. The parameters for selection in this application permit you to limit to the number of documents chosen. The default setting is all IDocs.

The extended selection parameters table of IDoc Statistics. IDoc Statistics The output is a summary of all IDocs grouped into status groups. Status groups are numerical numbers that are a list of code statuses that were put together to signify a specific kind of error. For example, status group 6 indicates errors in the subsystem. In table TEDS3, users will find the various status groups as well as the status codes for each group.

The IDocs are organized and displayed visually according to defined status groups. Individual IDocs can be displayed by mouse clicks. Begin the statistical analysis by using SAP Menu Tools IDoc Interface/ALE Administration Monitoring IDoc Display Statistics. Individual analysis can be pursued from there.

The IDocs are classified for purposes of statistics based on processing status. The categories listed in the following table are used. Only IDocs that have had a status change within a specified time frame is considered.

  • Inbound/Outbound
  • Presently in error status
  • Error resolved
  • The Flagged was removed for deletion

We can view additional information when you double-click on specific groups. For instance, by double-clicking on an error category, you will be presented with a list of the associated IDocs, and double-clicking on an individual IDoc will display a diagram of the IDoc’s tree.

IDoc statistics-WE07
IDoc statistics-WE07

IDoc Search-WE09

You can pick IDocs following their business-related content, according to the information contained within the sections.

Users are expected to be able to locate IDocs, not just by way of address information or the control information contained in the control record, but also concerning the business information they hold. For example, the following question could also be addressed: Which IDocs contain Sales orders with Customer number

IDoc search function is utilized to answer these questions. IDocs can be found in the database and archive files. Select the transaction WE09 ( SAP Menu Tools IDoc Interface/ALE Administration Services IDoc Search using We09’s Contents).

Select the Data Source button to define the search criteria for IDocs in the archive or database (or either).

image 31
IDoc Search-WE09

IDOC reprocessing-BD87

The transaction BD87 will examine the incoming and outgoing IDocs within the SAP system. Because it can reprocess all IDocs, the process is not very useful for the typical SAP enterprise user. For SAP/EDI support teams, however, the transaction BD87 can be an essential tool to check and fix IDoc processing within any SAP system. The next section presents the main functions and view of transaction BD87. We also show what functions are helpful to support IDoc processing.

IDOC reprocessing-BD87
IDOC reprocessing-BD87

Error – no further processing

Error and status codes are defined for the IDoc transfer. Each of these codes can be assigned a workflow task that automatically informs the agent about a specific procedure.

You rectify your SAP IDoc status in the case of content or technical mistakes in the data exchange. In most cases, IT administrators or SAP key users are responsible for making these changes.

What is the purpose of a status? The Status records the current situation where the IDoc is located or the station it’s already traversed.

A default state to choose from is 51, and the default status for change is 68. In essence, we can remove IDocs which cannot process for any reason. After entering the information above, we must first run the test using an indicator for selected testing and then with it not set.

Navigate to SE38 and run the program IDOC_RC1_SET_STATUS 

On the following screen, enter the IDOC number as well as the current and new Status. Then carry it out. The new Status will be reflected in the Status. Change the status of an IDOC – When an IDOC error in a document is manually fixed, the IDOC status should be updated to reflect this. Previously, this could only be done by running.

Error - no further processing-IDOC_RC1_SET_STATUS
Error – no further processing-IDOC_RC1_SET_STATUS

Monitoring the Inbound Queue -SMQ2

If we can receive IDocs through qRFC, we can check the queue inbound with an individual transaction. Transaction of a call SMQ2 use to Monitor the Inbound Queue

Monitoring the Inbound Queue -SMQ2
Monitoring the Inbound Queue -SMQ2

On the first screen, choose the queues you would like to track.

We can access the full look and process of queues by double-clicking the queue or selecting the queue and clicking the Show Selected button.

Select the Tools IDoc Interface / ALE Administration Monitoring troubleshooting Monitoring Monitoring Monitor IDoc’s Inbound Queue to monitor the queue inbound.

Choose the IDocs or queues you would like to track with the appropriate selection parameters.

If an IDoc in a queue shows an error-related status, choose it, then navigate to its details view by pressing the Display IDoc button to identify the root of the error and fix the issue.If you’re unable to fix an IDoc with an error, You can remove this from your queue using the delete IDoc from Queue button.

Monitoring the Outbound Queue-SMQ1

If We can send IDocs via qRFC, you can use a special transaction to monitor the outbound queue.To monitor outbound queues Follow the following steps: Call transaction SMQ1. On the initial screen, choose the queues you would like to be monitoring.

Choose those IDocs or queues you would like to track, with the parameters of your choice.

If there were any queue issues during transmission, you can select IDocs and check their status by clicking the Display IDoc button. It is possible to remove IDocs from the queue using the button to delete the IDoc from the queue.

To start a queue, choose the name of the queue, then click to start the queue

Monitoring the Outbound Queue-SMQ1
Monitoring the Outbound Queue-SMQ1

Archiving and Deleting IDocs

IDocs are saved in multiple databases. To ensure that the tables (and the time required to access them) are tiny (to decrease the burden on the database) and without losing IDocs, it is possible to The IDocs should be archived at the level of your operating system. These archives can be transferred to other storage media such as discs (Archive Link) or magnetic tape in the future.

You can access the central archiving transaction using SAP Menu Administration System Administration Administration Database Archiving (SARA) code. SARA)

You can indicate the type of run you would like to execute; this variation is a Testing run or a production version within the Process Flow segment of the screen. If you select Test to run, you’ll be able to view statistics for your processed IDocs. To view a more detailed log, choose the Detailed Log.

If you’ve selected an Archive flag, you can choose files using archives information systems or manually.

To be able to look through archives information systems, you need to have

Removed the IDocs out of the databases (complete session of archiving)

Created an archive-related information structure within SARA’s central transaction. SARA

Select all options to limit the IDoc search to the maximum extent.

Archiving and Deleting IDocs
Archiving and Deleting IDocs

The Asynchronous Update Log transaction-SM13

SM13 tcode use to monitor lock entry in system.A majority of applications utilize an asynchronous update process to reduce the time it takes to respond to users using the application. When the application’s document is saved, the data is kept in an intermediate storage device and later transferred to the database via Asynchronous update processes. In the case of outbound ALE/EDI processes, it is recommended that the IDoc selection program is often activated during updating routine. Syntax mistakes within the selected program or other errors that are hard to fix can cause the update to fail, resulting in an error message. In this case, the system will keep the update log. Most often, the Basis group or a programmer trying out the performance of an IDoc selection program will monitor the log.

Mass IDOC Processing – WLF_IDOC

Mass IDOC processing program is accessible in Fiori. But, SAP S/4HANA also offers an upgraded version, which includes the transaction WLF_IDOC (Fiori application “IDOC processing “):

In actual usage the problems statement from the following areas:

  • Quick detection of technical and content errors as well as technical mistakes The output from the monitor of EDI
  • IDOC regular transactions like WE02, WE05 and BD87 are primarily technical and do not focus on content
  • WLF_IDOC is also able to meet the needs of IT professionals and users but isn’t enough.
  • When these types of transactions are made, fields are referred to instead of the business terms.
  • In the case of an error, difficulty in navigation, search, and the transaction process to facilitate the IDoc process
  • Processing IDocs associated to transaction BD87 may be confusing and too complicated for the department, or even the business.
  • Make sure you show how many clicks are required to the SAP transaction IDoc
  • Coordination is vital in the event of content errors between departments, IT department, and the business partner
  • This department in IT manages to control, however, the department is responsible for content-related issues

Troubleshooting Common IDoc Errors

Syntax Errors:

When the IDoc data structure does not follow the anticipated format, syntax errors happen. Verify the data mapping and confirm that the appropriate field types and lengths are used.

Partner Profile Errors

Partner profiles include crucial data for efficient IDoc processing. Check to see if the partner profiles are current and properly configured.

Port and RFC Connection Issues

Ensure the RFC connections and ports used for IDoc communication are operational and set up correctly. Communication problems may result from incorrect settings.

Segmentation Errors

Segmentation issues occur when segments are incorrectly defined or absent from the IDoc. To fix this problem, verify the segment definitions and ordering.

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